Trelivo Payroll
We run your payroll.Payroll, end to end. You just pay your people.You approve every release.
Built for small and medium businesses. We compute, check, and release your payroll from your own bank account, then pay the government before every deadline. Nothing is released until you approve it.Payroll processing, statutory remittances, and year-end compliance for SMEs. We compute, review, and release payroll from your own bank account, and remit to SSS, PhilHealth, Pag-IBIG, and BIR before each deadline. Nothing is released without your approval.
When you join
Set up once, proven before we take over.Configured once, validated by a parallel run.
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1
We learn your payroll.We onboard your payroll master data.
We gather your employee records, government numbers, pay rates, allowances, leave policies, and year-to-date pay. Because we load year-to-date pay, we can take over even in the middle of the year.We load employee master data, government IDs, pay rates, allowances, leave policies, and year-to-date earnings. With year-to-date balances in place, we can take over mid-year without disrupting your tax annualization.
Your part: share your records and policies, sign a data processing agreement, and add Trelivo as releaser on your payroll account.provide master data and policies, sign a data processing agreement, and grant Trelivo releaser access on your payroll account.
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2
We prove it before we take over.We validate with a parallel run.
For your first cycle, we compute payroll alongside your current method. Every difference is traced and explained before we go live.For the first cycle, we run payroll in parallel with your current process. Every variance is reconciled and explained before go-live.
Your part: run payroll the way you do today, one last time.run your current payroll process for one final cycle.
Every payday
The same schedule, every pay cycle.A fixed calendar, every pay cycle.
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3
You send the hours. We take it from there.Inputs by cutoff. We handle the rest.
Five business days before payday, send attendance, overtime, leaves, and any changes, like new hires, raises, and resignations. We check them for gaps the same day.Submit timekeeping, overtime, leave, and changes such as new hires, salary adjustments, and separations five business days before payday. We validate inputs for completeness the same day.
Anything that arrives after cutoff moves to the next cycle, so everyone else is still paid on time. If a late change can’t wait, we can do an extra run for a fee.Late inputs roll to the next cycle so the rest of the payroll isn’t delayed. For urgent changes, we can run an off-cycle payroll for a fee.
Your part: send attendance and changes by cutoff.submit timekeeping and changes by cutoff.
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4
Two sets of eyes on every peso.Maker-checker review on every run.
Four days before payday, we compute pay, deductions, contributions, and withholding tax. A second reviewer checks the run, and anyone whose pay moved noticeably since the last cycle is flagged with the reason.Four days before payday, we compute gross pay, deductions, statutory contributions, and withholding tax. A second reviewer checks the run, and material period-on-period variances are flagged with explanations.
Your part: nothing, unless we ask you about a flag.nothing, unless we raise a variance query.
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5
You approve, then fund.
Three days before payday, you get a one-page summary: total payroll, headcount, what changed, and the amount your account needs. Approve it from any device and make sure your account is funded.Three days before payday, you receive a one-page payroll summary: total cost, headcount, changes, and the funding requirement. Approve it on any device and fund the payroll account.
If the balance is short, we alert you right away. Nothing is released until your approval is in and the balance covers the full payroll.If the account is underfunded, we notify you immediately. Nothing is released until approval is received and the balance covers the full net pay.
Your part: review, approve, and fund your account.review, approve, and fund the payroll account.
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6
Your team gets paid on time.Net pay credited on payday.
The day before payday, we release salaries from your own bank account, so they land on payday. Your money never passes through us.We release salaries from your own bank account the day before payday, so they credit on time. Funds never pass through Trelivo.
Every employee gets a digital payslip, and you get a release confirmation.Employees receive digital payslips, and you receive a release confirmation.
Your part: nothing.
Every month and year
Government, books, and December, handled.Statutory remittances, GL entries, and year-end, handled.
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7
We pay the government before every deadline.Statutory remittances, filed and paid on time.
Each month, we prepare and pay your SSS, PhilHealth, and Pag-IBIG contributions and your BIR withholding tax, then send you proof of every payment.Each month, we prepare and remit SSS, PhilHealth, and Pag-IBIG contributions and BIR withholding tax (1601-C), with proof of payment for every remittance.
Your part: keep your account funded for remittances.keep the account funded for remittances.
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8
Your books and your December are handled.Month-end entries and year-end compliance.
Each month-end, you get a payroll register, updated leave balances, and the entries for your books. At year-end, we handle 13th month pay, tax annualization, BIR 2316s, and the annual alphalist.At month-end, you receive the payroll register, updated leave balances, and journal entries for your GL. At year-end, we handle 13th month pay, tax annualization, BIR 2316s, and the annual alphalist (1604-C).
When someone leaves, we compute their final pay within 30 days.For separations, final pay is computed within 30 days.
Your part: tell us when someone is leaving.notify us of separations.
Getting started
Live in about four weeks.Go-live in about four weeks.
Two files from you and one parallel run. Timing depends on where your payday falls.Two data files and one parallel run. Timing depends on your pay calendar.
You send us your employee records.You send your employee master data.
One spreadsheet with each employee’s pay rate, start date, government numbers, and year-to-date pay.One file with each employee’s pay rate, hire date, government IDs, and year-to-date earnings.
You share your pay rules and last payroll.You share pay policies and prior registers.
Your leave balances; your overtime, holiday, and allowance rules; and your last two payroll registers or payslips.Leave balances; overtime, holiday, and allowance policies; and your last two payroll registers or payslips.
4 weeks
Is how long most clients take to go live.Typical time to go-live.
- Week 1You send your recordsWeek 1Master data received
- Week 2We set up your accessWeek 2Access and configuration
- Week 3We run in parallelWeek 3Parallel run
- Week 4You go liveWeek 4Go-live
During setup, you also sign our service and data processing agreements, and add Trelivo as releaser on your payroll account in your online banking.During setup, you also sign our service and data processing agreements, and grant Trelivo releaser access on your payroll account in your corporate banking.
Get your Payroll quote.
Tell us about your team. We’ll email your monthly price.Share your headcount, approvers, and pay calendar. We’ll email your monthly price.
- First three monthsEvery subscription starts with a three-month first term.
- Then 12 months or moreHappy to continue? Each contract after that runs at least 12 months.
- BundleSubscribe to any two of Payables, Receivables, and Payroll, and get Controller at a discount.